Texas Mail Scanning
Starts at $49/year
Working from a home office and don’t want business mail arriving at your home address? Travel frequently and don’t want to miss any mail? Need a commercial business address? Or just plain hate to see your mail piling up?
We scan and upload your mail the same day it’s received. Then you can use your online account to view your documents from anywhere, at any time. Plus, you’ll never see any junk mail.
Texas Mail Scanning Service
Deluxe: $49/year (10 free scans)
Premium: $99/year (25 free scans)
- Real commercial address in Austin
- Unique suite number
- Junk mail is filtered out and shredded
- Secure online account for viewing mail
- Free phone and email support from real Texans
- Easily order additional services like LLC formation & more
How Does Mail Scanning Work?
Never used a digital mail forwarding service before? Here’s what the process looks like.
Traditional Mail Forwarding Service
Mail forwarding used to mean that your mail would arrive at one address and be physically forwarded to an address of your choosing (for example, your home address). But this method is time-consuming, costly, and creates another opportunity for your mail to get lost. Plus, once you receive your mail, you’ve still got physical mail piling up.
Our Mail Scanning Service
Amazingly, there are still some companies that do mail forwarding the old-fashioned way. Not us! We offer convenient digital mail forwarding.
- When you sign up for our Mail Scanning Service, all the mail from every organization where you’ve listed your business address comes to us.
- Then, our experienced mail staff scan your documents the same day and upload these scans to your secure online account. All obvious junk mail is filtered out and shredded, not scanned to your account.
- When a scan is uploaded, you receive a notification alerting you that you have new mail. From there, you can log in to your account to see all of your scans.
That’s it! There’s no searching through drawers for a specific envelope or stacks of letters taking up space on your desk—just all your mail, organized and easy to access.
Why Us?
- Commercial Address: Using a real commercial address lends your company an air of credibility that you just can’t get using a residential address as your business address.
- Unique Suite Number: Getting a unique suite number means that your business has its own distinct business address, not shared with any other client.
- Same-Day Mail Scanning: Our staff is efficient, experienced, and local. They’ll scan your mail the same day it arrives.
- Junk Mail Filtering: We shred all obvious junk mail so you don’t have to deal with it.
- Security: Our online portal uses proprietary software to keep you safe from hackers. We also NEVER sell your information to third parties.
Benefits of Mail Scanning Service
Here’s how you can benefit from using a mail scanning service
Stay Organized
Store all your business mail in one place
If you have multiple business locations or places where you like to do work, you may be receiving or storing business mail in a variety of places. This can lead to being disorganized and at risk of losing important letters.
Instead, you can use digital mail forwarding to have all your mail scanned into an online account where you can view and sort through it at any time, no matter where you are.
Say goodbye to clutter
Do you have a pile of envelopes taking up room on your desk or a stack of junk mail gathering dust by the mailbox? Maybe you’re not even sure if there’s anything important in those envelopes, and you’re afraid to look.
Ditch the mess with our same-day mail scans and junk mail filtering. You can quickly and easily review your scans and get rid of what you don’t need instead of letting it pile up. Plus, we automatically shred obvious junk mail so you don’t waste your time with it.
Keep your business and personal mail separate
If you work from a home office or are using your home address to receive business mail, you’re constantly sorting your business mail from your personal mail. Or maybe it’s all ending up in one heap on a shelf.
With Mail Scanning, you can easily keep your business and personal mail from getting mixed up and also maintain separation between your personal and business communications.
Preserve Your Privacy
Don’t give out your home address
Using your home address as your business address reduces your privacy. When you list your home address on your Certificate of Formation or Public Information Report, that address will go on the public record along with all of the other information on your paperwork. And when you give your home address to other businesses, your information may be sold to third parties who will send you more junk mail.
Using our Texas business address, you prevent your personal address from going on the public record and becoming available to opportunists. This creates a layer of protection between you and the general public as well as scammers.
Maintain a Professional Image
Use our commercial address
When you use your home address as your business address, a quick internet search is all it takes to figure out that it’s a residential address. This can make your business appear less legitimate and less professional in the eyes of potential customers and investors.
Your virtual business address is in a real commercial building in Texas (the same building where our employees scan your mail), providing your business with much-needed credibility, especially when you’re just starting out.
Get a unique suite number
With our Mail Scanning Service, you not only get the use of a Texas business address but also a unique suite number that’s specific to your business. The only company that receives mail at that suite number is your company.
On top of using a commercial business address, having a unique suite number strengthens your authority as a business and increases your trustworthiness in the eyes of customers and other organizations you may do business with.
Mail Scanning Packages
We offer three levels of mail scanning: Deluxe, Premium, and a Virtual Office package with unlimited free mail scans and VoIP phone service.
| Deluxe Mail Scanning $49/year | Premium Mail Scanning $99/year | Virtual Office $15/month | |
|---|---|---|---|
| Austin business address | ✔ | ✔ | ✔ |
| Unique suite number | ✔ | ✔ | ✔ |
| Same-day scans | ✔ | ✔ | ✔ |
| Number of mail scans included | 10 | 25 | UNLIMITED |
| Secure online account | ✔ | ✔ | ✔ |
| Junk mail filtering | ✔ | ✔ | ✔ |
| Phone service | ✔ | ||
| Non-binding office lease | ✔ | ||
| Option to rent conference rooms | ✔ | ||
| Local phone and email support | ✔ | ✔ | ✔ |
How to Order Mail Scanning Service
Ready to streamline your business mail? Here’s how to order our Mail Scanning Service.
Option 1:
Add Mail Scanning to Registered Agent or Formation
- Order our $25/year registered agent service (the best deal in Texas!) or order $125 company formation service (includes a year of registered agent service).
- Add Mail Scanning service at checkout.
Option 2:
Order Mail Scanning by itself
Go to the Virtual Office & Mail Scanning order form and order Mail Scanning service.
Mail Scanning Service FAQ
Yes! Even though the majority of our clients are business owners, you can also order Mail Scanning for personal mail. Simply check “Individual” instead of “Business” at the top of the Mail Scanning order form.
When we assign your business a unique suite number, that differentiates your business from every other business that uses our Mail Scanning Service. It’s similar to your business having its own physical location in an office that it shares with other businesses.
If you end up getting more mail than you expected and exceed your mail scan limit, we’ll continue to receive and scan your mail so that you don’t lose anything important. However, to view your additional scans, you will need to pay a small fee to view each document or upgrade to Premium Mail Scanning or Virtual Office.
Yes! If you need a mail document physically sent to you, such as a check, you can request physical forwarding in your account for a small fee.
A Commercial Mail Receiving Agency provides virtual address and mail forwarding services for clients. A CMRA address is a real physical address, not a P.O. box.
Texas Virtual Office is registered with the USPS as a Texas CMRA. This allows us to legitimately provide Mail Scanning services to clients. After you sign up for Mail Scanning or Virtual Office, you’ll need to complete PS Form 1583 in your client account. Form 1583 is a USPS requirement, which verifies the identity of the customer and confirms that the CMRA has permission to accept mail on the customer’s behalf.
Say Goodbye to Junk Mail Forever
Mail Scanning & Virtual Office Services